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What Information Should Be Gathered at Intake?
The intake process allows the Play therapist to establish a rapport with both the child and their caregivers, and develop an initial understanding of the child's needs. This article outlines the key areas of information that should be collected during a Play therapy intake session.
Quick Look

The intake process in Play therapy is a foundational step in understanding and supporting the child. By gathering comprehensive information about the child's background, the reasons for referral, and setting therapeutic goals, clinicians can tailor their approach to meet the unique needs of each child. Building a strong rapport during the intake also sets the tone for a trusting and collaborative therapeutic relationship. Remember, the ultimate aim of Play therapy is to provide a safe and supportive environment where children can express themselves, explore their emotions, and begin the journey toward healing. As clinicians, our role is to facilitate this process with empathy, skill, and a deep understanding of each child's world.




Director, Play Strong Institute



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Understanding the Child’s Background

Personal Information

Begin with the basics: collect the child’s name, age, date of birth, and any other demographic information relevant to your practice or setting. This information can help tailor the therapy to the child's developmental stage.

Family Dynamics and History

Understanding the family structure, including siblings, parents’ marital status, and living arrangements, is vital. Inquire about any significant family history, such as illnesses, deaths, or other events that might impact the child's emotional well-being. Family dynamics and history can influence a child's behavior and emotional responses.

Medical and Developmental History

Gather comprehensive information about the child’s medical history, including any chronic illnesses, hospitalizations, medications, allergies, and developmental milestones. This information can provide insights into potential sources of stress or behavior seen in therapy.

Educational Background

Ask about the child's educational setting, grade level, academic performance, and any special educational needs or accommodations. This area can reveal stressors related to academic difficulties or peer interactions.

Understanding the Reason for Referral

Presenting Issues

Clarify the reasons the child has been brought to therapy, focusing on specific behaviors, emotional responses, and any diagnosed psychological conditions. Understanding the caregivers' perspectives on the presenting issues is as important as observing the child's behavior during the intake.

Impact on Daily Life

Inquire about how the presenting issues affect the child’s daily functioning, including their ability to participate in school, social activities, and family life. This information helps in assessing the severity of the issues and planning the therapy accordingly.

Previous Interventions

Ask if the child has received any other forms of psychological intervention or support, such as counseling or psychiatric medication. Knowing what interventions have been tried can inform your therapeutic approach and avoid repeating strategies that were ineffective.

Setting Therapeutic Goals

Discuss with the caregivers (and the child, if appropriate) their hopes and goals for therapy. Setting clear, achievable goals at the outset can guide the therapeutic process and provide a framework for evaluating progress.

Building Rapport

The intake session is not just about gathering information; it’s also an opportunity to begin building a therapeutic relationship. Engage the child in a friendly, non-threatening manner and explain the therapy process in terms they can understand. Establishing trust from the outset is crucial for effective therapy.